Introduction

The Board of Management (B0M) of Scoil Chaitríona Baggot Street aim to provide a warm, caring and inclusive atmosphere for all children who are enrolled in our school. This policy sets down the procedures for the enrolment for children in Junior Infants and all other classes. It supersedes our previous Enrolment Policy and operates for all enrolments from 2019 onwards.

Scoil Chaitríona Baggot Street operates within regulations laid down by the Department of Education and Skills (DES) for grants and teacher resources. The school is non fee-paying and all grants and education staff are funded by the DES.

Scoil Chaitríona Baggot Street follows the curricular programme prescribed by the DES, namely the Revised 1999 Primary Curriculum. This programme may be amended by the DES from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).

These matters have been taken into consideration by the Board of Management in drafting this Enrolment Policy.

School Context

School:                                                                         Scoil Chaitríona Baggot Street

Address:                                                                       59 Lower Baggot Street, Dublin 2, D02 H365

Roll Number:                                                              19896g

Telephone:                                                                   01 – 6766132

E-mail:                                                                          info@scoilchaitrionabaggotstreet.ie

Denominational Character:                                      Roman Catholic

Patron:                                                                           Archbishop Diarmuid Martin

Chairperson of B.O.M.:                                             Tom Bluett

School Principal:                                                       Siobhán Weekes

School Hours:                                                            Junior and Senior Infants:               8:55 am – 1:35 pm

1st – 6th Classes:                                8:55 am – 2:35 pm

 

Within the context and parameters of Department of Education and Skills regulations and programmes, the rights of the Patron as set out in the Education Act and the funding and resources available, the school supports the principles of:

  • The inclusiveness, particularly with reference to the enrolment of children with disability or other special educational needs;
  • Equality of access and participation in the school;
  • Parental choice in relation to enrolment in the school of choice;
  • Respect for the diversity of values, beliefs, traditions, languages and ways of life in society.

 

The above principles are supported by the Board of Management with the needs of the existing school community and the rights of the children already enrolled.  In this context, no child is refused admission for reasons of ethnicity, religion, special educational needs, disability, language/accent, gender, traveller status, asylum-seeker/refugee status, political beliefs and values, family or social circumstances.

 

Enrolment of Children in Junior Infants

  • Children should be 4 years of age by September 1st of the year they enter Junior Infants.
  • The closing date for applications for entry to Junior Infants in September of any year is 15th January of that year.
  • Following the closing date of 15th January, should the number of children seeking to be enrolled exceed the space and staffing available, the following priority listing will apply:

 

Category A

  1. Children attending our Admissions Class who have reached their fourth birthday by 1st September of the year of application;
  2. Siblings (including step/foster-siblings, resident at same address) of children already enrolled;
  3. Siblings (including step / foster-siblings resident at the same address) of past pupils;
  4. All children who apply, who do not fit into sub-categories 1-3.

 

Priority will be given to the oldest children within each sub-category. This means that children in each category are placed in order of age; places are then allocated from each category, in above priority, in order of age, oldest children first.

 

Category B – Late applications

  1. Applications received after the closing date (15th January in any given year) will be placed on a Sub-Category 2-4 (as above) waiting list within Category B.
  2. Places will be offered in order of age within each of these two groupings (ie: within Sub-Category 2-4).

 

Waiting List

  • Should more Applications for Enrolment forms be received than there are places available in Junior Infants, a waiting list will be in operation for all classes until September 15th of the year of admission.
  • By ‘waiting list’, the Board of Management advises that this is a method of keeping records of children who cannot be offered a place at the time of enrolment but who are still interested in being offered a place.
  • Children who are placed on the waiting list will be contacted on or before September 15th of any given year if a place is available. Parents have the right to opt out of a place on this waiting list.

 

 

Procedure for Junior Infants Applications

  1. Junior Infants should be 4 years of age by September 1st in the year of entry.
  2. Only parents/legal guardians may apply for a place for a child. The Board of Management reserves the right to ask for proof of legal guardianship at its discretion.
  3. Parents wishing to enrol their children in this school should, in the first instance, make contact with the school, either by email or in person. A copy of the school’s enrolment policy is available from the school or on the school website.
  4. Parents will be required to complete and sign the application form in full, providing details of their child’s name, age and address, PPSN, previous education and detail of any special educational needs and/or medical needs. A copy of the child’s birth certificate and proof of address must be submitted.
  5. All applications received will be considered in accordance with the enrolment policy and procedure of the school as set out above.
  6. In the case of a child with specific special educational needs, the BOM will request copies of medical and/or psychological reports in order to assess the school’s ability to appropriately provide for the education of the child. If such reports are not available, the Board of Management will request the parent/legal guardian to have their child undergo all relevant professional assessments. The purpose of assessment reports is to assist the school in establishing the educational and training needs of the child, relevant to his/her special education needs and to the profile the support services required. In such cases, a meeting may be held with the child’s parents and all personnel involved in the care of the child. The purpose of the meeting will be to discuss the needs of the child and to profile the support services required. Following this meeting and on receipt of all relevant reports, the BoM will assess how the school can meet the needs identified, as provided for in the schools Special Education Teachers Allocation from the DES. Application may be made to the Special Educational Needs Organiser for additional resources if appropriate.
  7. All children must be fully toilet-trained before starting school in Scoil Chaitríona Baggot Street. If a child has a diagnosed condition or special education need which requires toileting support, the relevant report(s) must be attached to the application.
  8. All applications are acknowledged by the school within 21 days of receiving the Application for Enrolment form, copy of birth certificate and proof of address.
  9. Upon application of a place in any class in our school, it is the responsibility of the parent or legal guardian to inform our school of any change of address, telephone number or other relevant details or circumstances in writing or by email.
  10. Parents or legal guardians who do not respond to the offer of a place in our school in writing or by email by the stated date will lose the offered place.

 

Procedure for Applications to All Other Classes

  1. Applications for entry at the start of the school year to classes other than Junior Infants may be submitted at any time.
  2. Only parents/legal guardians may apply for a place for a child. The Board of Management reserves the right to ask for proof of legal guardianship at its discretion.
  3. Names of applicants to classes other than Junior Infants are placed on a waiting list, in order of date of application.
  4. Pupils may transfer to Scoil Chaitríona Baggot, subject to this policy, and in some cases, subject to the prior approval of the DES. However, enrolment of children either in September or at any other time of year are dependant on the different factors outlined in this policy, i.e. the number of pupils already in the requested class,
  5. Parents will be required to complete and sign the application form in full, providing details of their child’s name, age and address, PPSN, previous school reports and details of any special educational needs and/or medical needs. A copy of the child’s birth certificate and proof of address must be submitted.
  6. Places are allocated on a first-come, first-served basis; this means that as a place becomes available in a particular class, that place is allocated to the first child on the waiting list for that class.
  7. If transferring from another school, either within the vicinity, the rest of the State or from another country, the Principal of Scoil Chaitríona Baggot Street may make contact with the Principal of that other school prior to the offering of a place.
  8. In addition, where the child is transferring from another school in the State, the parent/legal guardian should arrange to meet with the principal of Scoil Chaitríona Baggot Street to discuss the reasons for the child’s transfer before applying for a place in our school. The principal of Scoil Chaitríona Baggot Street will advise the parent/legal guardian to discuss the matter with the teacher or the principal in their current school and to resolve any possible difficulties. This should be done prior to arranging a meeting with the Principal of Scoil Chaitríona Baggot Street.
  9. After due discussion, if the parent continues to seek a transfer, applications made to Scoil Chaitríona Baggot Street will then be accepted by the principal and dealt with in the usual way.
  10. In the case of a child with specific special educational needs, the BOM will request copies of medical and/or psychological report(s) in order to assess the school’s ability to appropriately provide for the education of the child. If such reports are not available. The Board of Management will request the parent/legal guardian to have their child undergo all relevant professional assessments. The purpose of assessment reports is to assist the school in establishing the educational and training needs of the child, relevant to his/her special education needs and to the profile the support services required. In such cases, a meeting may be held with the child’s parents and all personnel involved in the care of the child. The purpose of the meeting will be to discuss the needs of the child and to profile the support services required. Following this meeting and on receipt of all relevant reports, the BOM will assess how the school can meet the needs identified, as provided for in the schools Special Education Teachers Allocation from the DES. Application may be made to the Special Educational Needs Organiser for additional resources if appropriate.
  11. All applications are acknowledged by the school within 21 days of receiving the Application for Enrolment form, copy of birth certificate and proof of address.
  12. Applications to classes other than Junior Infants will be referred to the next meeting of the Board of Management.
  13. Upon application of a place in any class in our school, it is the responsibility of the parent or legal guardian to inform our school of any change of address, telephone number or other relevant details or circumstances in writing.
  14. Parents or legal guardians who do not respond to the offer of a place in our school by the stated date will lose the offered place.

 

The Role of the Board of Management

  1. The decision to enrol a child in any class, including Junior Infants, is at the discretion of the BoM, which will be mindful of the following:
    • DES maximum class average directives;
    • The size of available space in each classroom;
    • The educational needs of children already enrolled;
    • The individual educational needs of the child seeking enrolment and the school’s ability/resources/staffing to meet those needs;
    • Multigrade classes if applicable
  1. Refusal to Enrol: The BOM reserves the right to refuse enrolment in exceptional circumstances if, in the opinion of the BOM, there is evidence of an unacceptable risk to other pupils, school staff or school property, or if the applicant has special needs such that, even with additional resources available from the Department of Education and Skills, the school cannot meet such needs and/or provide the applicant with an appropriate education.
  2. Children enrolled in Scoil Chaitríona Baggot Street are required to co-operate with and support the school’s policies including policies on Code of Behaviour (available from the school and on our website), Curriculum, Organisation and Management. The BoM places responsibility with parents/legal guardians for ensuring that their child/children co-operate with said policies in an age-appropriate way.
  3. Appeals: Where a Board of Management refuses to enrol a student in a school, the parents/legal guardians have a statutory entitlement under Section 29 of the Education Act, 1998, as amended, to appeal that decision to the Secretary General of the Department of Education & Skills.

 

In the event of any dispute, decisions regarding enrolment are the responsibility of the Board of Management.  In this, the Board of Management is bound by the Rules for National Schools.

 

General Data Protection Regulation (GDPR)

Scoil Chaitríona Baggot Street collects and processes personal information to comply with our legal and statutory obligations, including, but not limited to those under the Education Act 1998 (as amended), the Education (Welfare) Act 2000, the Education for Persons with Special Needs (EPSEN) Act 2004, the Health Act 1947, the Children First Act 2015, the Child Protection Procedures for Primary and Post Primary Schools 2017, the Teaching Council Acts 2001-2015 and Safety Health and Welfare at Work Legislation.

The Board of Management will only retain any data pertaining to enrolment for as long as it is necessary to fulfil the purposes the information was collected for, including any legal, accounting or reporting requirements, after such time this information will be deleted or shredded.

 

This Enrolment Policy was ratified by the Board of Management of Scoil Chaitríona Baggot Street on February 28th 2019. It is due for review in February 2021.